Insight Assets | Software Insight Pty. Ltd.

Insight Assets keeps a register of everything the organisation owns, from laptops and vehicles to furniture and plant. Depreciation, maintenance and custodianship are tracked in one place.

Insight Assets is included in InsightSuite Professional and Enterprise, and available as a licensed add-on for Standard.

Module typeAdd-on (Standard), included from Professional
Available inStandard (add-on), Professional, Enterprise
Label printingBarcode & QR
Training availableYes — user & administrator

The problem it solves

Asset registers drift: the spreadsheet lists one figure, the insurance schedule another, and the storeroom another. Depreciation is recalculated by hand each June. Maintenance lives in a separate system. The drift becomes visible at an insurance claim, an audit or a lease hand-back.

How we approach it

Every asset carries a category, a location, a custodian and a service history. Depreciation runs on straight-line or diminishing-value schedules and recalculates itself, including at revaluation and disposal. Barcode labels make stocktakes a scanning exercise. The maintenance calendar converts an overdue item into a work order.

Key features

Asset register with categories, locations and custodians.
Straight-line and diminishing-value depreciation schedules.
Maintenance scheduling with full service history per asset.
Barcode label printing for stocktakes and audits.
Insurance valuation reports at current or replacement value.
Revaluation, write-off and disposal processing.
A stocktake wizard with variance reporting built in.

A working day with Insight Assets

The maintenance calendar flags vehicles and plant due for service. A location change is recorded in seconds with a note. New equipment enters the register at procurement and is confirmed by barcode scan. A replacement-value schedule is produced per site, matching the insurance schedule.

What changes in your office

Know what you own

One register replaces diverging lists; the variance report shows where they disagreed.

Service on schedule

The planning calendar flags what is due next week, next month and next quarter; overdue items become work orders.

Depreciation automated

Schedules, revaluations and disposals follow the accountant’s rules.

Common questions

How do we load our existing register?

Usually from the insurance schedule or the old spreadsheet, cleaned once during implementation. The stocktake wizard then reconciles the registry against reality in the first month of use.

Can it handle assets at multiple sites?

Yes — location is a first-class field, and filtering, stocktakes and valuation reports all work per site or across all of them.

Which depreciation methods does Insight Assets support?

Straight-line and diminishing-value, at rates set per asset class, with effective-life reviews at the intervals your accountant works to. Partial-year acquisitions prorate automatically under your chosen convention, and revaluations, write-offs and disposals each produce their own ledger-ready journal. If your existing schedule was built in a spreadsheet with special cases, those cases are configured once during implementation rather than patched every June.

How do disposals and GST work?

A disposal applies the GST treatment appropriate to your configuration, adjusts accumulated depreciation, and produces the gain-or-loss journal for the ledger. Trade-ins and part disposals are supported, and the insurance schedule updates the same afternoon.

Would you like to see Insight Assets in action?

Ask for the Assets brochure with the stocktake checklist, or send your current register.

Request a quote